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Faculty/Staff Workday Wiki

Technology on the Leading Edge

Workday is an innovative, internationally-renowned cloud solution used by numerous Fortune 500 companies and prestigious institutions such as Yale, Brown and Georgetown University. Accessing Workday is simple and begins by logging into MyUTampa, and selecting the Workday icon.   

Registration Information

SpartanWeb will continue to be used for summer registration, while Workday is used for Fall 2020 and all subsequent registrations. Summer 2020 grades can be viewed in SpartanWeb. 

New UT students receive orientation information and instructions on how to register for classes through SpartanStart after they submit an application and are admitted.

Additional information can be found by visiting Class Schedule and Registration Information 

Please expand the student section on this page to access helpful how-to guides to learn more about Workday Student related processes.  

Students Find information on the new registration process, training opportunities... more » close »

Students may access how-to guides and jobs aids in two ways: by selecting the links below, or by simply selecting the Workday Help icon after they have logged into Workday.   

UT students have the ability to:

  • securely access Workday using multifactor authentication (MFA)
  • update/change legal name
  • view academic progress (degree audit)
  • view 2020-2021 financial aid award package
  • Register for Fall 2020
    • Students should continue to use SpartanWeb for summer registration
  • Request prerequistive overrides for Fall 2020
  • Waitlists are automated in Workday for Fall 2020
  • Starting July 20, 2020 - View account information

The following is a list of helpful how-to guides:   

*How-to guides that also contain recorded videos are denoted by an asterik. Simply open the how-to guide and scroll to the bottom of the document to launch user friendly Workday Student process videos. 

We invite you to also visit our frequently asked questions page as well, developed to assist our students as we transition from SpartanWeb to Workday Student, a mobile friendly student information system platform.   

Faculty and Staff Find information on Workday training and read the newsletter... more » close »

Workday Newsletter for Faculty and Staff 

The Workday Power of One Newsletter provides Workday Student related information to our campus faculty and staff. Please visit the newsletter at ut.edu/WorkdayNewsletter often as new articles, videos and pictures are frequently added to the newsletter.  

Faculty and Staff Training 

As new training opportunities arise, check the Training Opportunities wiki page for additional details (also available at ut.edu/training). 

Faculty, please check the Faculty Training Opportunities page for faculty specific training.  

Training is typically delivered in person and via webinars and are designed to meet the following needs:

  • Workday Student: Training opportunities for Workday Student related training will also be announced and also available via the training opportunities wiki page for faculty and staff. Each go-live will include course content that is customized to each of the six go live waves.  
  • New Functionality (HCM/Finance): New functionality may be related to an implementation or new features Workday releases for a module the University already owns/uses. Functional departments at the University will be offering training sessions in varying formats (e.g. online, in person) and different dates/times.
  • Refresher/New Employee: Whether you're new to the University or you've been here for years and just need a refresher on how to perform certain functions in Workday, we'll be offering recurring trainings several times per year. This initiative is designed to help make everyone comfortable performing their job duties related to Workday and how they interface with the various on campus offices such as Human Resources and Financial Management via Workday. 

Not able to make one of our trainings? A concerted effort is always made to record and post trainings to the Training Opportunities wiki page. Both attendees and those unable to join the live session are encouraged to use the recordings.

More questions?
View our online Workday Wiki accessible with your UT login (e.g. how you log into your UT computer). As a shortcut, you can always go to ut.edu/wiki to access the Workday Wiki.

Implementation Timeline UT is implementing Workday as a Student Information System over the next 12 months. more » close »

Workday Student Implementation 

The University of Tampa continues its efforts to implement Workday a innovative, cloud based Student Information System. Student records, registration, advising, financial aid and bursar functions will progressively migrate, in a wave schedule, from SpartanWeb into Workday. Each wave in the overall implementation will involve many iterations of data being migrated from legacy systems into Workday, each building more knowledge and experience for UT's functional team members. Each of these iterations is called a wave and each wave represents key functionality going live in Workday. This wave approach will better poise UT to align existing processes with those required of Workday Student to maximize the use of technology. Overall, the Workday Student implementation is oriented around Fall 2020 registration - that is, for admissions, financial aid, registration and bursar functions that will be required for the Fall 2020 semester.

The Workday student implementation has six (6) go lives scheduled between June 2019 and September 2020. Students will utilize Workday to register for their Fall 2020 schedule. To support this, the following go-lives are scheduled:

*Project Timeline
Campus Departments
Implementation Activities   
1. June 2019 (completed)
  • Registrar's Office
  • Academic Advising
  • Programs of Study
  • Class Schedule and course sections
2. September 2019 (completed)
  • Admissions
  • Financial Aid
  • New student merit and packaging
  • Integrations between Slate and Workday
3. January 2020 (completed)
  • Admissions
  • Financial Aid
  • Faculty
  • Students 
  • Advising for students in Workday
  • Transfer credit rules and articulation
  • Mock registration
  • View/update personal information
  • Continuing student financial aid packaging
4. March 2020 (completed)
  • Bursar
  • Registration
  • Students
  • Student course registration for Fall 2020
  • Charges and payments
5. July 2020 All Areas Miscellaneous functionality not already implemented
6. September 2020 All Areas Historical data conversion

Workday functionality will be available to UT faculty, staff and students in a just-in-time basis. Watch your UT email for periodic announcements of new functionality, and check on this webpage periodically for updates.

*Additional timeline information

Jan. 31, 2020:  Additional functionality 

Several features will be available in late January, including but not limited to the ability to add/remove holds, grade forgiveness overrides and student cohorts.

March 9, 2020:  Student self-service (program of study)

Additional student self-service related functionality will also become available. On March 9, 2020, continuing onboarding will be used, and students will have the ability to remove, add or change a program of study. 

April 6, 2020:

In April, credit overloads will be available as well. 

As new information about the implementation becomes available, it will be posted here. Also, job aids, more specific implementation dates, and other details will be posted to the Workday Wiki.