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Implementation Updates

Technology on the Leading Edge

Workday is an innovative, internationally-renowned cloud solution used by numerous Fortune 500 companies and prestigious institutions such as Yale, Brown and Georgetown University. Accessing Workday is simple and begins by logging into MyUTampa powered by Okta. After logging into MyUTampa, simply select the Workday icon. Visit the Workday Wiki for instructions, videos and useful links to learn more.  

Workday Student - Coming Fall 2020 Registration

In addition to the current Workday modules we utilize today at UT, Workday Student is an innovative technology solution that will be coming Fall 2020. Functional leads and many other individuals involved in the Workday Student project are working extremely hard to design, test and configure our future Workday Student system.  

Students will first utilize Workday Student to register for Fall 2020 classes. This system, when launched, will replace functionality currently found in SpartanWeb. While development, testing and final configuration continues, please feel free to view a sneak peek of the registration video for an early view of the registration process.

Curious about the design and development of Workday Student? View the Product Strategy and Project Management Design video to learn more!   

Feb. 3, 2020:  Additional Workday Student Functionality

On Feb. 3, 2020, additional Workday Student functionality will be released. This will be the second largest project milestone – which includes the first time all students are able to log into Workday via MyUTampa to view/update their personal information and academic records (Fall 2020 and future academic records).

UT students will have the ability to make an update to their legal name, view their academic progress (degree audit) and 2020-2021 financial aid award package, and much more! The academic progress report in Workday will be used by advisors and students when determining which classes to take in Fall 2020 and future semesters. In addition, many of the paper-based forms used today can be initiated within Workday Student. 

Here is an example of the paper-based forms that will be performed in Workday Student. 

  • Change of Major​
  • Credit hour overload approval ​
  • FERPA release​
  • Change of Address​
  • Change of Legal Name​
  • Prerequisite override request​
  • Course substitution/waivers​
  • Request for grade forgiveness ​
  • Additional forms are forthcoming over the next year​

Multifactor Authentication (MFA):  Also, effective Feb. 3, 2020, all UT students will be required to use multifactor authentication (MFA) when accessing Workday. Establishing multifactor authentication is simple, and assists in protecting students' personal data by establishing another level of security.  MFA will be required when accessing Workday when students are on and off campus. Note, this does not impact other applications in MyUTampa.

Student Training Opportunities Dates/Times (registration links forthcoming):

  • Friday, Feb. 7, 2020, at 2 p.m.
  • Friday, Feb. 17, 2020, at 1 p.m.
  • Friday, Feb. 21, 2020, at 3 p.m.
  • Monday, Feb. 24, 2020, at 10 a.m.
  • Wednesday, March 18, 2020, at 11 a.m.
  • Thursday, March 19, 2020, at 11 a.m.

Job aids, videos and other instructions will be coming soon! Check back on this webpage for direct access to these tools on Feb. 3, 2020. In the meantime, download the Workday app on your mobile device for direct, easy and convenient access to your information in Workday.

Workday Newsletter (faculty/staff)

The Workday Power of One Newsletter provides recent and up to date Workday Student related information to our campus faculty and staff. Please visit the newsletter at ut.edu/WorkdayNewsletter often as new articles, videos and pictures are frequently added to the newsletter.  

Workday Student Implementation 

The University of Tampa is implementing Workday as a Student Information System over the next 12 months. Student records, registration, advising, financial aid and bursar functions will progressively migrate, in a wave schedule, from SpartanWeb into Workday. Each wave in the overall implementation will involve many iterations of data being migrated from legacy systems into Workday, each building more knowledge and experience for UT's functional team members. Each of these iterations is called a wave and each wave represents key functionality going live in Workday. This wave approach will better poise UT to align existing processes with those required of Workday Student to maximize the use of technology. Overall, the Workday Student implementation is oriented around Fall 2020 registration - that is, for admissions, financial aid, registration and bursar functions that will be required for the Fall 2020 semester.

The Workday student implementation has six (6) go lives scheduled between June 2019 and September 2020. Students will utilize Workday to register for their Fall 2020 schedule. To support this, the following go-lives are scheduled:

*Project Timeline
Campus Departments
Implementation Activities   
1. June 2019 (completed)
  • Registrar's Office
  • Academic Advising
  • Programs of Study
  • Class Schedule and course sections
2. September 2019 (completed)
  • Admissions
  • Financial Aid
  • New student merit and packaging
  • Integrations between Slate and Workday
3. January 2020 (in process)
  • Admissions
  • Financial Aid
  • Faculty
  • Students 
  • Advising for students in Workday
  • Transfer credit rules and articulation
  • Mock registration
  • View/update personal information
  • Continuing student financial aid packaging
4. March 2020
  • Bursar
  • Registration
  • Students
  • Student course registration for Fall 2020
  • Charges and payments
5. July 2020 All Areas Miscellaneous functionality not already implemented
6. September 2020 All Areas Historical data conversion

*Workday functionality will be available to UT faculty, staff and students in a just-in-time basis. Watch your UT email for periodic announcements of new functionality, and check on this webpage periodically for updates.

As new information about the implementation becomes available, it will be posted here. Also, job aids, more specific implementation dates, and other details will be posted to the Workday Wiki.  


As new training opportunities arise, check the Training Opportunities wiki page for additional details (also available at ut.edu/training). 

Training is typically delivered in person and via webinars using tools such as Zoom and WebEx. Trainings are designed to meet the following needs:

  • Workday Student: Training opportunities for Workday Student related training will also be announced and also  available via the training opportunities wiki page for faculty and staff.  Each go-live will include course content that is customized to each of the six go live waves.  Additional training information for students will be placed and added onto this page so that the information is accessible to students.    
  • New Functionality (HCM/Finance): new functionality may be related to an implementation or new features Workday releases for a module the University already owns/uses. Functional departments at the University will be offering training sessions in varying formats (e.g. online, in person) and different dates/times.
  • Refresher/New Employee: Whether you're new to the University or you've been here for years and just need a refresher on how to perform certain functions in Workday, we'll be offering recurring trainings several times per year. This initiative is designed to help make everyone comfortable performing their job duties related to Workday and how they interface with the various on campus offices such as Human Resources and Financial Management via Workday. 

Not able to make one of our trainings? A concerted effort is always made to record and post trainings to the Training Opportunities wiki page. Both attendees and those unable to join the live session are encouraged to use the recordings.

More questions?
View our online Workday Wiki accessible with your UT login (e.g. how you log into your UT computer). As a shortcut, you can always go to ut.edu/wiki to access the Workday Wiki.