Frequently Asked Questions

Student Questions

To whom does the Student Rights and Responsibilities apply and when does it apply?

The Student Rights and Responsibilities apply to all full and part-time students, including undergraduate students, graduate students and student organizations of the University. The Student Rights and Responsibilities applies to student behavior regardless of the location of the alleged offense. | Back to top.

I just received a “Notice of Charges and Meeting” email from the Office of Student Conduct. What is it/what should I do?

The purpose of the email is to notify you of a scheduled meeting (date, time and location) to discuss a filed report in which you were named as a participant of, or alleged witness to, a filed incident report. Towards the end of the email you will note what article was reportedly violated if you are reported as a participant to the alleged incident. Ideally, you will use the time from between the notification email and the date of your scheduled incident review to read the policies published in the Student Rights and Responsibilities to have a better understanding of the expectations of appropriate behavior for students. | Back to top.  

What happens if I don't attend my incident review?

The incident review meeting is mandatory regardless of whether you were a witness to the behavior or you plan to state that you are responsible or not responsible for the violation. Failure to attend the scheduled appointment at the assigned date and time will result in an automatic $50 fine and will be considered an indication that (a) you do not wish the benefit of a hearing, (b) you are responsible for all charges directed to you and (c) you will accept sanctions as imposed by the incident reviewer. Students who miss their appointments without prior notice will not be rescheduled. Accommodations for alternative meeting times are only made with consideration to your current academic schedule. | Back to top.  

What will happen at the incident review?

You will be given a copy of the filed incident report for your records and asked to describe the incident as you remember it occurring. After discussing the filed report and charges directed to you, you will be asked if you believe you are responsible for a violation of the Student Rights and Responsibilities as defined by the specific article number directed to you. The incident reviewer role within the incident review is to serve as a facilitator for the student conduct process and to help you understand the options available depending on your belief of responsibility and understanding of the impact the reported behavior had on the University community. | Back to top.

What are the hearing options?

A majority of cases are resolved in the incident review meeting; however, these options are available for all students participating with the student conduct process:

  1. Should you believe the filed report accurately describes the alleged offense and your reported/admitted behavior was in violation of University policy (the Student Rights and Responsibilities), and you accept the sanction(s) (outcomes) recommended by the incident reviewer, the incident can be concluded. This will be recorded as you admitting responsibility for the violation(s) and accepting the recommended sanction(s).
  2. Should you believe that the filed report does not accurately describe the alleged offense, or your reported/admitted behavior was not in violation of University policy (The Student Rights and Responsibilities), then this will be recorded as you denying responsibility for the violation(s). The incident reviewer will then explain the Student Conduct Board process to assist you in presenting your information so the conduct board is able to issue a decision of responsibility.
    • If found responsible by the student conduct board, sanctions will be recommended.
    • If found not responsible by the student conduct board, the case is closed.
  3. Should you believe the filed report accurately describes the alleged offense, and your reported/admitted behavior was in violation of University policy (the Student Rights and Responsibilities) and you do not accept the sanctions recommended by the incident reviewer, then you will be scheduled for a Sanctions Only Hearing Board. The conduct board will listen to a brief overview of the reported incident and will review up to three (3) written character statements in support of you to assist the conduct board’s understanding of your value to the University community. Following the hearing, the conduct board will recommend sanctions to be issued to you.

*It is important to note all incident review and conduct board hearings are audio recorded and are considered property of The University of Tampa. The audio recording files are kept for the life of the case and can be reviewed by the recorded student only upon request and scheduled meeting time in the Office of Student Conduct. A copy of the audio recording will not be made to be given to the requesting student.

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Where can I locate a support person to help me through the incident review/hearing process?

The student conduct process is considered a closed process. The incident reviews are one-on-one meetings between the student and the incident reviewer. Accommodations can be made should there be a need stated by the student in accordance to appropriate accommodation recommended by the Office of Student Disability Services.

Students scheduled to attend a conduct board hearing will have the opportunity to have a support person attend the hearing as well. This person must be a member of the University community (current student, faculty or staff person). The role of this person is to support the requested student and that role does not interfere with the hearing board process. This person is not permitted to address/interact with anyone other than the student who requested the support person. Should the support person fail to act according to the expected guidelines, the support person will be asked to leave the hearing, and the hearing process will continue without the attendance of the support person.

The Office of Student Conduct has a group of students who have been trained on the student conduct policies and process (Student Conduct Outreach Team – SCOT). Their purpose is to serve as support persons for students progressing through the conduct process. Should you wish to have support from a SCOT, please ask for their office hours in the Office of Student Conduct.
What if I am found responsible for violating an article in the Student Rights and Responsibilities?
If you are found responsible, you will be issued sanctions, which could include educational activities (alcohol and other drug assessment, reflection or research papers, interviews), restitution, restrictions, community service, etc. Additionally you could be issued a Pending Terminating of Housing, Suspension or Expulsion. “Pending” is considered probation and allows the student to continue residing on campus or attending the University until the probation ends. Please see the Student Rights and Responsibilities for further description of these sanctions.

Our sanctions range depending on:

  • The nature of the violation (what you did)
  • Prior violations/previous disciplinary history (what have you done before)
  • Mitigating circumstances surrounding the violation (unusual circumstances)
  • Your motivation for the behavior (why you chose to do what you did)
  • Sanctions involved in cases involving similar violations (precedent)
  • The developmental and educational impact (how is this going to affect you)

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What if I went home for the summer?

The student conduct process is modified to support you and your plan to go home/away from Tampa for the summer. If this is your choice, you will be instructed to participate with what is known as “Summer Board.” During this process, you will receive a copy of the incident report and instructions to respond to the charge(s) electronically. The written response will be reviewed by a hearing board to issue a decision of responsibility (if you deny responsibly) and sanctions (if the student admits responsibility for the charge(s) or if you are found responsible). 

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What if I disagree with the decision?

During the incident review: 

You are welcome to request a Sanctions Only Hearing to allow a student conduct board to listen to your account of the incident to make a decision of responsibility. If responsible, the conduct board will review your prior conduct, and up to three (3) written character witness statements to make a recommendation of appropriate sanctions to be issued by the student conduct coordinator.

Following student conduct hearing/summer board: 

You are welcome to file an appeal using the Appeal Form as a cover letter and attaching the supporting information explaining why you believe an appeal is appropriate within criteria stated on the Appeal Form. 

It is important to note if an appeal is submitted after the deadline (two school days after written noticed is delivered to your Spartan email or five days if you received your decision from the summer board process) will not be reviewed regardless of the appeal’s merit.

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What happens if I get caught for a violation of academic integrity?

For information about Academic Integrity, please visit the published policy listed under the Office of the Provost.

An alleged violation of the academic integrity policy is overseen by Academic Affairs and is not part of the Student Rights and Responsibilities.

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What happens to my student records if I am found in violation of a policy found in the Student Rights and Responsibilities?

The Family Educational Rights and Privacy Act makes a student's disciplinary record part of the educational record. The University will not release or permit access to educational records and personally identifiable information kept on a student except as otherwise permitted by law and this rule. This record may be accessed by the student, the parent of a minor or dependent student with the student's authorization or in response to a court order. This educational record may also be shared with other members of the academic community with a legitimate need to know. Student conduct records are not noted on the student's academic transcript. | Back to top.