Faculty and Staff Memo
The University of Tampa Coalition for an Alcohol Responsible
Environment (C.A.R.E.) which is comprised of faculty, staff, students,
and community members thought it would helpful to educate the university community of the alcohol policy for student organizations.
Below are key points from the policy. If you have questions or would
like a copy of the entire policy, please feel free to e-mail Stephanie
Holz at firstname.lastname@example.org. Please note that this policy does not apply to departmental funds, only organizational funds.
The University is committed to providing an environment that includes
policies and educational elements to encourage low-risk, healthy, and
safe choices for the use or non-use of alcohol for those of legal age,
and actively encourages low risk alcohol use for those who choose to
consume alcohol. Further, the University believes in the importance of
alcohol education programs for all members of the University community.
It is upon this and the education-oriented philosophy of the University
that the following alcohol policy is based.
- All students
and student organizations at The University of Tampa must observe
Section 562-111, Chapter 562, and City Ordinance 3-4 that prohibits:
- any person under the age of 21 from possession or consumption of alcoholic beverages,
- the selling, giving, or serving of alcoholic beverages to persons under the age of 21 by any person or organization,
- any person from misrepresenting or misstating his/her age,
- open containers of alcohol.
events must have a Third Party Vendor properly licensed by appropriate
local and state authorities with a million dollar liability insurance
policy. All sales of alcohol must be on an individual drink by drink
basis and staffed only with employees of the Third Party Vendor.
events that have alcohol present must be in a location properly zoned
for the distribution and consumption of alcoholic beverages. (The
Ratskeller is the only location zoned for a cash bar on campus,
therefore is the only location that an organization can have an event
with alcohol on campus.)
- No kegs, or other common
source alcohol containers (such as punch, party balls, etc.) are
permitted. Only licensed third party vendors may have kegs.
Organization funds or money generated from student activity fees or
admission fees collected at the event may not be used for the purchase
of alcohol (this includes "passing the hat").
- No event shall include drinking contests, drink specials, or have alcohol as prizes to any contests.
parties, meaning those with unrestricted access by non-members of the
sponsoring organization without specific invitation are prohibited. All
events with alcohol must have a guest list that is generated and
finalized 72 hours prior to the event with each guest's full name, date
of birth, and host if not a member of sponsoring organization and
turned into the Assistant Dean of Students and Director of the Vaughn
Center or designee.
- Organizations must have designated driver
programs in place. This program should specifically include provisions
for commuting students who will be returning to their off-campus
residences following the event.
- No organization may co-sponsor
an event with alcohol with an alcohol distributor, charitable
organization or tavern (business generating more than 50% of annual
gross sales from alcohol). No funds, privileges, endorsements,
charitable contributions or other special considerations shall be
granted to an organization from the venue where the event is taking
- No organization may hold an event with alcohol during
or 48 hours preceding final examination period, at organizational
recruitment induction, or initiation events, at any campus recreation
event, intramural event, or NCAA event, or during the academic week
(Monday-Thursday) unless approved by the Assistant Dean or Students or
- Exceptions to this policy for religious services
must be approved in advance by the Dean of Students or Assistant Dean
of Students or designee.
Procedures for On and Off Campus Events with Alcohol
What should an organization do if a performer/guest orders alcohol at dinner?
In this instance the performer/guest should start a separate tab and pay for the alcohol at their own expense since Student Government Funds can not be used for alcoholic beverages. If a student organization and a department are co-sponsoring a dinner and the department would like to pay for the guest's alcohol they can either request a separate tab or put everything on one bill and have the organization pay for the food and the department for the alcohol.
How do organizations pay for off-campus dinners for perfomers/guests?
The advisors of Student Government funded organizations (Student
Government, Student Productions, Quilt, Minaret, Moroccan, PEACE, WUTZ,
and WUTV) may take out an advance to cover the meal. All receipts must
be turned in a week after the event with a list of names of the
attendees of the dinner. Otherwise the advisor or student may pay for
the meal on their credit card and get reimbursed.
What is the policy for drugs and steroids for students?
The University of Tampa has a zero tolerance policy for controlled
substances. If students are caught in possession of these substances
they will be referred to the Office of Student Conduct.
Do these policies also apply to departments and faculty members?
The information in this document only applies to student organization
but we encourage departments to follow many of the same principles to
role model a responsible environment for our students.
University of Tampa Coalition for an Alcohol Responsible Environment
(C.A.R.E.) is dedicated to helping students make responsible life
choices. This is achieved by building collaborative partnerships with
students, faculty, staff, and community colleagues to lead our
community towards environmental change.
- If an organization would like to host an event with alcohol on campus in
the Ratskeller or off campus they must fill out an Alcohol Request Form
and turn it in to the Assistant Dean of Students or designee fifteen
days prior the event. The organization representative must schedule a
risk management conference with the Assistant Dean of Students or
designee and pass a risk management quiz.
- All organizations
approved to hold an event with alcohol on campus must use Sodexho
Dining Services as their vendor unless a waiver is received from
Sodexho and approved by the Assistant Dean of Students.
- Submit a Risk Assessment Survey.